Quick edit

October 19, 2009

The WordPress editor is slow particularly for those with limited bandwidth. This is a problem if you don’t want to change the actual text of a post, only the attributes.

The ‘Quick Edit’ option can be a huge help as it allows editing of all the attributes of the post without having to download the actual text.

Quick edit to change the attributes of a post

Quick edit to change the attributes of a post

The attributes of a post include the title, slug, date, password, private post, category, tags, allow comments, allow pings and the status (published, pending and draft)

Attributes of a post can be changed with 'Quick Edit'

Attributes of a post can be changed with 'Quick Edit'


Using Ms Word to check your writing

July 16, 2009

For the Internet you need to write well, using short sentences and simple words.  This translates to writing for the average 12 year old – grade 7 reading level. This does not mean that you dumb-down your content; just your writing style!

Ms Word can help enormously with its grammar checking tool if you prepare your posts in Word first.  In addition it can evaluate the reading level of your writing.

In Ms Word go to ‘Tools, Options’ and click on the Grammar tab. Choose Grammar and Style and tick ‘Show readability statistics’.

Ms Word - Check my grammar

Ms Word - Check my grammar

Click on ‘Settings’ to choose the characteristics of ‘Style’ (in older versions choose ‘Formal’). In newer versions you can tell Word how to check your style category by category. Make sure that you ask Word to look out for passive sentences – something you should never use!

Ms Word - Settings for writing style

Ms Word - Settings for writing style

When you have completed your piece (in Word) run ‘Check grammar and spelling’ from the menu; it will now give you the readability scores of your writing.

Ms Word - Flesch Reading Ease and Kincaid Grade

Flesch Reading Ease - Kincaid Grade - Too difficult!!

Flesch Reading Ease

High is easier and low is difficult.
90 – 100 is 5th grade
60 – 70 is 8 and 9th grade
0 – 30 is for college students only
Examples:  Readers Digest is around 65 (good for the Internet) while Time magazine is around 52 (style not suitable for Internet)

Flesch – Kincaid Grade

This number translates directly into the grade eg 6.3 is a style for a 6th grade student

Once you are happy with the results cut and paste your checked text from Word to NOTEPAD (a small program under Accessories – this removes the Word formating that will ruin the layout of your post). From Notepad cut and paste the cleaned text into a empty post screen in WordPress.

Adding links – Hyperlinks

July 2, 2009

Adding links from your post or page to another post, blog or website is normal common practice i.e. you don’t re-type information that is already formatted and available somewhere else. This by-passes problems like copyright etc.

To add links to your WordPress post follow the process shown below.

Adding links (hyperlinks) to your WordPress post

Adding links to your WordPress post

The process.

  1. A link has to be associated with a word, phase or sentence. Therefore select / highlight the chosen part.
  2. The ‘insert link’ icon now becomes available after being grayed out.
  3. The insert link dialogue box opens up and grays out the rest of the screen.
  4. Type in the URL / address to the post, blog or website that you want to reader to go to.
  5. Target. Select ‘Open in a New Window”. This keeps your blog open therefore encouraging the visitor to read your work further.
  6. Give the link a title. This is good for the search engines.
  7. Hit the insert button.
  8. The selected word will now have a link ‘behind’ it; this is shown by the change in font colour and the underling of the link.


A) This process works from the visual editing tab. The same can be done using the HTML tab for webmasters who want to work with code more directly.

B) The Permalink is the URL / address of this EXACT post contained within your blog. The permalink is underlined above.

Each post has its own unique permalink address that gets automatically generated out of the post title (the edit button next to it allows you to change / edit this suggested name). This is the address you would use in another post if you wanted that post to navigate to this post  🙂

Posts – private, password and sticky

June 17, 2009

Posts are usually public but there are other options.

A Sticky post is public but is always at the top of the blog regardless of how old it is. This is useful for imp0rtant information that does not date; similar to the home page of a website.

A post can be password protected for confidential information that still needs to be shared.

A private post is only visible to the author-user that created it.

Posts - public, private, password or sticky

Posts - public, private, password or sticky

Font, layout and formating problems

June 11, 2009

Many people have the good habit of preparing their work in a word processor where they check their grammar and spelling. Then they save it locally before copying the work across to their blog (or other online service). This is a great idea for those wanting to publish their accumulated work in some other format later.

This procedure  however results in strange formating, font and layout problems. The solution is to copy the final version to the little program called ‘Notepad’ that is one of the accessories that comes with Windows. This strips off all the ‘formating stuff’ from the word processor (that you cannot see) and allows the final destination service to format the work correctly.

Pages and Posts

March 27, 2009

Posts – Entries, like a journal. Topic, thought of the day

Pages – The static information that you want visitors to be able to find easily e.g. About the author, Feedback from delegates, Seminar Dates etc are all examples of pages that are easily found on a static menu structure.

Writing a post

March 19, 2009

Posts should be no longer than 500 words – probably less. The title should be descriptive or provocative. Avoid titles that are so clever that nobody knows what they are about.

Your first sentence is critical and should invite the reader to read further.

Use the ‘Visual’ tab to prepare the post (rather than the HTML tab)

My first post

My first post

Choose and or create a suitable ‘Category’ for your post. Then describe your post in a short phrase in the ‘tag’ option.

Now hit the publish button.